FAQs

How do we reserve our date?

A: To reserve your date you can put down a 50% (non-refundable) deposit. We do not put “holds” on any dates. Your date is considered open until a deposit is received.

How long do we have the venue?

A: Use of the venue begins at 8am the day of your event and ends at midnight. All guests, including the wedding party, are required to leave the facility with all personal belongings by 12:00 midnight. Vendor rentals, Decorations, etc. will also need to be scheduled for removal prior to midnight.

What all do you include in your pricing?

A: A lot! For the larger items we include: tables, chairs, your choice of black or white linens, setup and tear-down of tables and chairs, cleaning services, one bartender, on-site staff during your event, a personalized initial planning meeting, and more!

Do you provide Setup and Tear-Down? And what does the Setup include?

A: We do provide setup and tear-down of tables and chairs for your wedding. Our team will work with you on designing a layout that works best for your day! We have a mix of 6ft rounds and 8ft banquet tables to create unique layouts just for you.

Do you have wedding suites to get ready in? If so, for how long and how much do they cost?

A: Yes. Our suites are included in the cost, and you get them the entire day! We have two suites available; one in our mezzanine(bridal loft) that is bright and airy with a personal storage room and private bathroom. The second is located under the stage as a private space for the other party to change. It also doubles as our Green Room, with plenty of space to store their personal items! The bridal loft was created as a double use area. Use it in the morning to hang out and get ready, then use it as a VIP lounge for your entire “I DO Crew” to hang out before the ceremony and during cocktail hour!

Do you allow ceremonies in the space?

A: Yes, we do! We have a couple “California seating” options for indoor ceremonies that allow for the ceremony to happen without the need for flipping the main floor for the reception. Your Wedding Experience planner will work with you on a floor plan option. For larger ceremonies that would like theater seating and would like the space to be transformed for the reception, there will be a $300 fee. If the transformation is needed all guests can go into the bar or mezzanine areas during the flipping process. Or even outside or across the street to one of the local bars for a quick drink!

Do we need to clean the space after the wedding?

A: No, you do not need to clean the space. Our staff will take care of any trash or mopping. We just ask that you take anything with you that you brought in (decorations, etc.).

What is the parking like in your area?

A:There is a lot connected to our building where we can reserve a limited number of spots for your event. We suggest keeping these for elderly or handicapped guests. There is street parking in the neighborhood providing over 400 spots, as well as Lot 44 located just a block and a half from our building with an additional 300 spots. All public parking spaces are free on nights and weekends.

Is there an elevator for guests who require an accessible entrance?

A: Absolutely! There is an elevator from the ground floor to our main space on the second floor.

Do you have an outdoor space for a ceremony?

A: The Olympic does not have its own outdoor space, but we do have a relationship with NewBo City Market, and they do have the stage and lawn areas that you can rent just across the street.

Do you allow rehearsals or rehearsal dinners to happen in your space?

A: Dependent upon availability we do allow rehearsals and dinners in the venue. Check with our Venue Manager on date availability and pricing.

Is there a contract we would need to sign?

A: Yes, we do have a contract that will need to be signed and returned at the time of booking. The contract provides information on all inclusions, policies and rules. Please ask our Venue Manager for a reference copy if you would like to see it.

What is your cancellation policy?

A: All cancellations must be in writing and received at least 180 days before the Event Date. The deposit is non-refundable. For any cancellations within 180 days of the event, you are unable to receive any refund unless one or both partners are deployed, or either or both passes away.

Do you require event insurance?

A: Yes, we do require event insurance. It’s really easy to get online and you can get it up to the day before the event, but we do require it at least 2 weeks before. Ask our Venue Manager for and information in regards to getting it.

What kind of AV equipment do you provide?

A: We have a large projector with a screen, and free WiFi for the Renter and any necessary vendors. We have an in house sound system with wireless microphones available for use. The cost to use this system is $1500 and is only available to an approved licensed and insured professional. Talk with your Venue Manager for more information and approval.

When do we need to provide the final head count?

A: We ask that you provide the final head count for your event at least 14 days prior. This will determine final table arrangement as well.

Do you have restrictions on your decorations?

A: Yes, we do have some! We don’t allow clients to staple, tape, or nail anything to the walls. You cannot add any vinyl graphics to our floors or walls. We do allow non-helium filled balloons for arches and backdrops, but we do not allow helium filled balloons. We do allow large flower, petals to be sprinkled down the aisle, but nothing smaller than a large flower petal. No rice, dried flowers, confetti or poppers, inside or outside.

Do you allow candles and sparklers?

A: Yes, we do allow candles! All candles can be lit as long as they are contained. No lighting of taper candles unless contained by a hurricane or cylinder vase, because of how they burn and the mess they can cause. Your Venue Manager can answer any questions you have around this. Sparklers are allowed outdoors for a sparkler sendoff. Cold sparkle machines and dry ice fog machines are allowed indoors from a licensed and insured vendor, but no DJ fog machines are allowed(This will cause the fire alarms to go off and the building will need to be evacuated. The Fire Department shows up, no one dances, fines are issued, and it’s really not much fun!)

Are we able to setup the night before?

A: Dependent on if there is an event scheduled the night before we may allow access if there is availability. Availability to get into the space will be determined 2-4 weeks prior to the event.

Do you allow dogs in your venue?

A: Animals other than service animals are not allowed into our venue without written permission. If the animal has a part in the event a plan for the animal must be shared with the Venue Manager prior to the event. That must include a timeline of what is to be done with the animal, who is taking responsibility, and where the animal will be taken after their part.

What is your vendor policy?

A: We have an open vendor policy, meaning you can use whomever you would like as long as they are professional. For example, we do not allow family members to provide the food, dessert, etc.

Do you have preferred vendors?

A: Yes! At The Olympic, you’re allowed to use any vendors you wish. However, one of the things that we excel at is helping our clients choose vendors that will be a good fit for them, are available on their wedding date, and fit their budget. This is called a vendor selection process and we go through this in your first planning meeting. The only restriction we have on vendors is that DJs are insured and Caterers are licensed and insured. We also require that caterers remain at the venue for dinner service as well as clean up the kitchen space after they are finished.

Is there an area for our caterer to prepare food?

A: Yes, we have a great prep kitchen for your caterer to get ready for the day. If additional space is needed there is a space directly above the prep kitchen in case extra room is needed to prepare for a plated dinner.

What does your Bar Service include?

A: In our bar we will provide all glassware, and one bartender. We require one bartender per 100 guests. Each additional bartender will be $200. The type of services we offer are hosted, cash or a combination of the two where we can determine a specific mix of the two services for the event. For a cash bar, there is also a minimum you must meet by the end of the night dependent on your head count.

Are we allowed to bring in our own bartenders and alcohol?

A: We will provide all bartenders and we take care of the alcohol for the event. You are not allowed to bring in any additional alcohol. Anything brought in will be confiscated by the Venue Manager and returned at the end of the night.

What kinds of beverages will you have available?

A: The Olympic offers a full bar. If we don't have it just ask and we can bring it in for you.