FAQs

How do we reserve our date?

A: To reserve your date you can put down a 50% (non-refundable) deposit. We do not put “holds” on any dates. Your date is considered open until a deposit is received.

How long do we have the venue?

A: The venue is yours from 10am until midnight. If there are specific vendors that need in before then you can work with the Venue Manager on those logistics. Bar and music must begin to conclude at 11pm and all services must stop at 11:30pm. Everyone must be out at midnight.

What all do you include in your pricing?

A: A lot! For the larger items we include: tables, chairs, linens (including napkins) in black, white or ivory, setup, tear-down, cleaning services, bartender(s), in house decor, on-site personnel, and more!

Do you provide Setup and Tear-Down? And what does the Setup include?

A: We do provide setup and tear-down for your wedding. Our team will work with you on designing a layout that works best for your day! We have a mix of 6ft rounds and rectangle tables to create unique layouts just for you.

Do you have wedding suites to get ready in? If so, for how long and how much do they cost?

A: Yes. Our suites are included in the cost, and you get them the entire day! We have two suites available, one in our mezzanine that is bright and airy, and the second under the stage that doubles as our Green Room is warm and cozy. You may keep personal items in the suites during the event, and lock them if you need too.

Do you allow ceremonies in the space?

A: Yes, we do! For larger ceremonies that would like theater seating and would like the space to be transformed for the reception, there will be a $300 fee. If the head count for the ceremony is less than 80 we would be able to accommodate the ceremony in the mezzanine with any easy flow down to the reception with no fee. If the transformation is needed all guests can go into the bar or mezzanine areas during the flipping process. Or even outside or across the street to one of the local bars for a quick drink!

Do we need to clean the space after the wedding?

A: No, you do not need to clean the space. Our staff will take care of any trash or mopping. We just ask that you take anything with you that you brought in (decorations, etc.).

What is the parking like in your area?

A:There is a lot connected to our building where we can reserve a limited number of spots for your event. We suggest keeping these for elderly or handicapped guests. There is street parking in the neighborhood providing over 400 spots, as well as Lot 44 located just a block and a half from our building with an additional 300 spots. All public parking spaces are free on nights and weekends.

Is there an elevator for guests who require an accessible entrance?

A: Absolutely! There is an elevator from the ground floor to our main space on the second floor.

Do you have an outdoor space for a ceremony?

A: The Olympic does not have its own outdoor space, but we do have a relationship with NewBo City Market, and they do have the stage and lawn areas that you can rent just across the street.

Do you allow rehearsals or rehearsal dinners to happen in your space?

A: Dependent upon availability we do allow rehearsals and dinners in the venue. Check with our Venue Manager on date availability and pricing.

Is there a contract we would need to sign?

A: Yes, we do have a contract that will need to be signed and returned at the time of booking. The contract provides information on all inclusions, policies and rules. Please ask our Venue Manager for a reference copy if you would like to see it.

What is your cancellation policy?

A: All cancellations must be in writing and received at least 180 days before the Event Date. The deposit is non-refundable. For any cancellations within 180 days of the event, you are unable to receive any refund unless one or both partners are deployed, or either or both passes away.

Do you require event insurance?

A: Yes, we do require event insurance. It’s really easy to get online and you can get it up to the day before the event, but we do require it at least 2 weeks before. Ask our Venue Manager for and information in regards to getting it.

What kind of AV equipment do you provide?

A: We have wireless microphones, a projector with screen, and a place to plug in a phone to play music before the DJ/band arrive while you’re getting ready, and WiFi for the Renter and any necessary vendors.

When do we need to provide the final head count?

A: We ask that you provide the final head count for your event at least 14 days prior. This will determine final table arrangement as well.

Do you have restrictions on your decorations?

A: Yes, we do have some specific requirements and restrictions for decorations. A few of these include flames of any kind (including sparklers, matchstick box favors, etc.), confetti or any small decoration, and nothing is to be hung on the walls. If there is something specific you have in mind, or to see the full list please ask our Venue Manager to see our contract.

Are we able to setup the night before?

A: Dependent on if there is an event scheduled the night before we may allow access if there is availability. Availability to get into the space will be determined 2-4 weeks prior to the event. In order to reserve a time the night before to setup in advance you would need to pay an additional fee.

Do you allow dogs in your venue?

A: Animals other than service animals are not allowed into our venue without written permission. If the animal has a part in the event a plan for the animal must be shared with the Venue Manager prior to the event. That must include a timeline of what is to be done with the animal, who is taking responsibility, and where the animal will be taken after their part.

What is your vendor policy?

A: We have an open vendor policy, meaning you can use whomever you would like as long as they are professional. For example, we do not allow family members to provide the food, dessert, etc.

Do you have preferred vendors?

A: We are currently working on this list so that we can be sure to have a personal relationship, and feel confident in those we recommend. Check back soon for this information!

Is there an area for our caterer to prepare food?

A: Yes, we have a great prep kitchen for your caterer to get ready for the day. If additional space is needed there is a space directly above the prep kitchen in case extra room is needed to prepare for a plated dinner.

What does your Bar Service include?

A: In our bar we will provide all glassware, and bartender(s). Dependent on the number of guests we will provide 1-3 bartenders for your event. The type of services we offer are hosted, cash or a combination of the two where we can determine a specific mix of the two services for the event. There is also a minimum you must meet by the end of the night dependent on your head count.

Are we allowed to bring in our own bartenders and alcohol?

A: We will provide all bartenders and we take care of the alcohol for the event. You are not allowed to bring in any additional alcohol. Anything brought in will be confiscated by the Venue Manager and returned at the end of the night.

What kinds of beverages will you have available?

A: The Olympic offers a full bar. If we don't have it just ask and we can bring it in for you.